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Executive Assistant


Phoenix, Arizona

TYPE OF POSITION: Full-time 

COMPENSATION:  Salary commensurate with experience and full benefits package 

ORGANIZATION BACKGROUND:  

American Philanthropic is a growing, national philanthropic consulting and services firm with offices in the Philadelphia, Chicago, Phoenix, and Denver metro areas. American Philanthropic works with charitable foundations and nonprofits to strengthen civil society—those nongovernmental, non-market-based associations and organizations which are vital to the health of our democracy. To do this, we offer strategic planning and assessment services, as well as a variety of services related to grantmaking and fundraising including development training, messaging and branding assistance, creation of donor-oriented materials and solicitations, donor prospect research, and direct mail program management, among others. More information is available atwww.americanphilanthropic.com. 

JOB DESCRIPTION: 

The Executive Assistant is responsible for providing high-level administrative support to assigned executive(s). The Executive Assistant must be able to exercise professional judgment and confidentiality to complete the day-to-day tasks necessary to facilitate the duties required. This position is based out of the Phoenix office and is expected to work at least four days a week. 

Primary responsibilities include but are not limited to the following: 

  • Provide excellent support in all areas to assigned executive(s); type of support can vary based on executive’s needs and role; 
  • Schedule and coordinate meetings and appointments; 
  • Arrange travel, including full travel itineraries (i.e. airline, lodging, dining, ground transportation); 
  • Independently compose presentations and correspondence; 
  • Undertake special research projects; 
  • Assist with proofreading and copy editing; 
  • Coordinate information flow and interoffice communication, record-keepingetc.; 
  • Work independently or within a designated group on special nonrecurring and ongoing projects as assigned; 
  • Interact in a professional and pleasing manner with clients, vendors, colleagues, and others;  
  • Assist other senior-level executives and managing consultants, as requested; 
  • Compose and type various styles of documents; 
  • Maintain calendars for assigned executive(s) and others, as required; 
  • Provide high-level support, including typing, dictation, composing and proofreading correspondence, indexing, and filing; 
  • Maintain inventory of office supplies, business forms and letterhead and maintenance of equipment; 
  • Maintain strict confidentiality; and, 
  • Other duties as assigned.

QUALIFICATIONS: 

The ideal candidate will have a minimum of 2 years administrative experience. This position requires excellent project management skillsstrong attention to detail, proficiency in Microsoft Office, and a personality who thrives in supporting others. An exceptional candidate will demonstrate:  

  • Strong personal interest and commitment to American Philanthropic’s mission of strengthening society’s “little platoons”—the independent mediating institutions and voluntary associations that constitute civil society and are vital to human flourishing;  
  • Personal interest in and alignment with the client base served by American Philanthropic, as well as facility with contemporary American political, cultural, sociological, and economic discourse, especially as those realms of thinking impinge upon civil society;  
  • Strong interpersonal and communication skills and a capacity to build personal relationships of trust and respect both with clients and colleagues;  
  • An exceptional ability to organize and manage multiple projects and deadlines with a high degree of conscientiousness; 
  • Capacity to take personal ownership of projects, accomplish tasks, manage up to others, and make consistent progress on projects with minimal supervision;  
  • A strong work ethic, humble manner, and willingness to go above and beyond when necessary in order to help our clients and the company succeed and grow; and  
  • Enthusiasm about the opportunity to help build a fast-growing consulting and services firm into a major force in American philanthropy; and 
  • The desire and ability to make a positive contribution to a company culture that values practical wisdom, excellence, integrity, hard work, and conviviality 

APPLICATION REQUIREMENTS: 

  • Cover letter that outlines 1) your interest in the position 2) how your values align with our mission 3) a highlight of your professional and/or personal achievements that have particular relevance to your ability to perform the role’s duties with excellence  
  • Resume/CV 
  • Writing sample 
  • Three professional references 

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