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Contracts Manager, Operations


Multiple Locations

ORGANIZATION BACKGROUND

American Philanthropic is a growing, national philanthropic consulting and services firm with offices in the Philadelphia, Chicago, Phoenix, and Denver metro areas. American Philanthropic works with charitable foundations and nonprofits to strengthen civil society—those nongovernmental, non-market-based associations and organizations which are vital to the health of our democracy. To do this, we offer strategic planning and assessment services, as well as a variety of services related to grantmaking and fundraising including development training, messaging and branding assistance, creation of donor-oriented materials and solicitations, donor prospect research, and direct mail program management, among others. More information is available at www.americanphilanthropic.com.

 

LOCATION: Remote or in one of our offices in West Chester, PA; Phoenix, AZ; Chicago, IL; or, Denver, CO.

 

JOB DESCRIPTION

The contracts manager is primarily responsible for overseeing the contracts process, which includes drafting, editing, managing, and finalizing client engagement contracts and other documents. Working predominantly in cloud-based technologies, this role streamlines the data entry and systems process for client engagement contract tracking. The contracts manager role requires data entry, coordination with legal counsel, consultants, and accounting, and project and task management.

The contracts manager works with other members of the American Philanthropic staff to ensure that the firm continues to meet a high standard of excellence in serving its clients and fulfilling its obligations. This position requires a strong writer and copyeditor, a keen eye for detail, exceptional organizational skills, and technical skills. Primary activities and responsibilities include the following:

Contracts Process

  • Becoming proficient in Salesforce and basic Microsoft office programs, including Word and Excel, and assisting with the formatting and editing of documents on these platforms;
  • Acquiring a thorough working knowledge of the landscape of American Philanthropic’s clients;
  • Writing, editing, and proofreading contract documents;
  • Interacting professionally by phone and email with internal and external partners; and
  • Completing tasks efficiently, accurately, and on time by taking ownership of each project assignment.

Administrative and Other Tasks

  • Inputting data into Salesforce and maintaining client engagement records;
  • Managing and coordinating state registration as professional fundraising counsel with external constituents;
  • Assisting with office-related duties, as requested; and
  • Assisting with the performance of other company-related tasks as needed.

The full-time position is remote and reports directly to the director of operations and administration and may occasionally require some national travel for meetings, events, and trainings.

QUALIFICATIONS

The ideal candidate will have some professional experience, preferably in a nonprofit setting. Liberal arts background preferred. An exceptional candidate will demonstrate:

  • Strong personal interest and commitment to American Philanthropic’s mission of strengthening society’s “little platoons”—the independent mediating institutions and voluntary associations that constitute civil society and are vital to human flourishing;
  • Personal interest in and alignment with the client base served by American Philanthropic, as well as facility with contemporary American political, cultural, sociological, and economic discourse, especially as those realms of thinking impinge upon civil society;
  • Strong interpersonal and communication skills and a capacity to build personal relationships of trust and respect both with clients and colleagues;
  • An exceptional ability to multi-task, organize, and manage multiple projects and deadlines with a high degree of prudence and conscientiousness;
  • Strong writing, analytical, and project management skills
  • Capacity to take personal ownership of projects, accomplish tasks, manage up to others, and make consistent progress on projects with minimal supervision;
  • A strong work ethic, humble manner, and willingness to go above and beyond when necessary in order to help our clients and the company succeed and grow; an
  • Enthusiasm about the opportunity to help build a fast-growing consulting and services firm into a major force in American philanthropy; and
  • The desire and ability to make a positive contribution to a company culture that values practical wisdom, excellence, integrity, hard work, and conviviality.

APPLICATION REQUIREMENTS

  • Cover letter that outlines 1) your interest in the position 2) how your values align with our mission 3) a highlight of your professional and/or personal achievements that have particular relevance to your ability to perform the role’s duties with excellence
  • Resume
  • Writing sample, preferably from professional experience
  • Three professional references

Application:

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