We rely on practical wisdom.

At American Philanthropic, we believe that clients are best served when they are assisted by liberally educated consultants who have the virtue of practical wisdom, diverse backgrounds, and a track record of success. If this sounds like the kind of company you'd like to join, see our job openings below.

Current Openings:

Client Services Assistant

Location: Phoenix, Arizona office

Type of position: Part-time

American Philanthropic is a growing, national philanthropic consulting and services firm with offices in the Philadelphia, Chicago, Phoenix, and Washington, D.C. metro areas. American Philanthropic works with charitable foundations and nonprofits to strengthen civil society—those nongovernmental, non-market-based associations and organizations which are vital to the health of our democracy. To do this, we offer strategic organizational and development analysis and planning services, as well as a variety of services related to fundraising and development including development training, messaging and branding assistance, creation of donor-oriented materials and solicitations, donor prospect research, and direct mail program management, among others.

Job Description

The Client Services Assistant (CSA) position is a part-time position located out of our Phoenix, AZ, office. Primary responsibilities include assisting American Philanthropic clients with administrative, clerical, accounting, grant writing, and project-management duties. The person holding this new position should expect to work 15-20 hours per week (65 hours max per month) and this position will primarily be office-based, with some local travel. There is potential for this to be a remote position eventually, but the candidate must live in the Phoenix area. This position requires proficiency in Microsoft Office products and the ability to successfully and quickly learn to use Quickbooks, payroll software, along with various grant portals. Accounting experience is a plus.

The person holding this new position will be expected to help a locally based client with grant writing, grant reporting, grant compliance, book-keeping, employee onboarding, tax return preparation in collaboration with a CPA, payroll, employee reimbursements, paying invoices, and other finance/operations services. This employee will oversee the grant expenditures and fiscal tracking of a few government grants. They will assist and coordinate the compilation and analysis of program activity data; edit and submit comprehensive statistical and narrative program reports; assist with employee policies, employee onboarding, and the organization’s goals/operating procedures; and pay invoices and track recurring payments. This position will require that documents are diligently organized in online Dropbox folders.

Client Communication and Project Management

  • Taking the lead, when possible, in client communications;
  • Tracking client deliverables and ensuring their timely delivery;
  • Limited coordination with client’s website, collateral materials, operations; and
  • Managing tracking sheets, grant budgets, payroll, book-keeping, recurring payments, donations.

Creation of Client Deliverables

  • Reviewing, editing, and/or writing grant proposals and other documents;
  • Editing, proof-reading, and other communications-related tasks; and
  • The coordination of monthly, quarterly, and annual grant reports to be submitted through online grant portals.

In order to excel at American Philanthropic, we would expect you to demonstrate the following:

  • Strong communication and collegiality, as well as a capacity to build personal relationships of trust and respect both with clients and colleagues;
  • An exceptional ability to multi-task, effectively managing many competing deadlines and client priorities with a high degree of prudence and conscientiousness;
  • Excellent writing, analytical, and organizational skills, as demonstrated by consistently thorough and thoughtful execution of client work;
  • Capacity to take personal ownership of projects, accomplish tasks, manage up to other colleagues, and make consistent progress on projects with minimal supervision;
  • A strong work ethic, humble manner, and demonstrated willingness to go above and beyond when necessary—regardless of whether the tasks are trivial and/or fall outside the job description—in order to help our clients and the company succeed and grow; and
  • An effective contribution to company culture, exhibiting an attitude both internally and externally that supports American Philanthropic’s development as a company that values practical wisdom, excellence, integrity, hard work, and conviviality.

To apply, please send a cover letter and resume to the attention of Jennifer Fox at

American Philanthropic runs personnel searches for its nonprofit clients. If you’re a talented individual looking for a nonprofit job, check out our current job searches.


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